Visa Information

The host country is a member of the European Union and part of the Schengen area.

Everyone entering the host country must have a valid identification document. For EU citizens traveling within the Schengen Area, EU countries, and Switzerland, a photo identification complying with EU standards and allowing international travel will suffice. Please check what kind of ID is required by your airline carrier before traveling. Some airlines within Europe will only accept passport identification.

Visas are required by delegates traveling from the rest of the world. We encourage all delegates to check the requirements for their originating country. Please contact the nearest Embassy for further information. You can also find more information on visa requirements for the host country at Official Visa Information Website.

Please note that every delegate must apply for their own visa.

Need an Invitation Letter?

You will receive proof of registration soon after the registration fee has been received. The confirmation document will serve as your invitation letter when applying for the visa.

If you need a formal letter of invitation, it can be provided by the conference organization. Please contact us. Letters of invitation will be sent in PDF format to the email address provided. Please send us all the information you need for the letter (for example, title, affiliation, etc., if needed) in the same format used for your visa application, and include the name and number of your paper.

The organizing committee also reserves the right to ask for further information to ensure the validity of requests.

Please note that the organizing committee is not responsible for starting the process for visa application; we will only be sending the invitation letter. You make your own visa application.

Travel Information

The host city is well-connected to the rest of the world. You can easily reach it by plane or train.

Reach the Host City by Plane

The host city can be reached by plane from anywhere. As you can see from the map, you can reach the conference venue by train from all nearby airports. The list of airlines flying to the airport can be found on the airport’s official website.

Reach the Host City by Train

There are excellent train connections to the host city from all major cities in the country as well as from distant regions.

The main train station is located in the city center.

Accommodation

Our recommended accommodation options are divided into two locations, Emden and Leer. Since the venue is taking place at the campus in Emden, please take into consideration a 30 minute travel from Leer to Emden by train or car.

For the following hotels capacity has been booked. These capacity bookings expire about 1-1.5 months before the conference. Please note that the conference organizers cannot guarantee the availability of rooms in the hotels.

Sightseeing

University of Applied Sciences Emden/Leer, Emden, Germany

12th - 15th May 2025

University of Applied Sciences Emden/Leer, Emden, Germany

12th - 15th May 2025

University of Applied Sciences Emden/Leer, Emden, Germany

12th - 15th May 2025

University of Applied Sciences Emden/Leer, Emden, Germany

12th - 15th May 2025

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